Doing Business with the City

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Purpose of the Purchasing Policy

The purpose of this Purchasing Policy is to serve as the approved source of instruction on purchasing policies and procedures for the purchase, procurement, and acquisition of goods and/or services. It also serves as the official reference document on purchasing questions and issues. 

Applicable Laws, Regulations, and Rules

Compliance with City of Palatka Ordinances, Florida Statutes, the Florida Adm;nistrative Code, Federal Procurement Regulations, and the Uniform Commercial Code, when and where applicable, with compliance with the strictest of the rules that pertain, is made a specific requirement of all procedures covered in this policy even though they may not be stated specifically. If a cooperative agreement has stringent rules and regulations, City will follow when and where applicable, with compliance with the strictest of the rules that pertain, is made a specific requirement of all procedures covered in this policy even though they may not be stated specifically. 

NEW CONTRACTOR & SERVICE VENDOR 

REGISTRATION INSTRUCTIONS


All the following information must be submitted before a purchase order is issued.  

  • Certificate of Liability Insurance - required for all vendors who will be on-site at any City facility

PROCEDURE FOR PURCHASES

All purchases require a purchase order to be issued before any product is ordered or service is started. 

Invoices sent for payment should have the PO number on the invoice.

Invoices should be either emailed to finance@palatka-fl.gov or sent to the mailing address below:

City of Palatka – Finance
201 North Second Street
Palatka, FL 32177

Public Invitation to Bid, Request for Proposals and Request for Qualifications shall be advertised on the City website.  This will apply to commodities or contractual services (which include professional services) that cost more than $25,000, and construction that cost more than $200,000. Maintenance agreements and single-source items are exempt.  State contract pricing will not have to go out for bid as long as local merchants are afforded an opportunity to bid.   Vendors wishing to receive email or text alerts for future ITB, RFP and RFQ solicitations can register on the City website at https://palatka-fl.gov/list.aspx

If you have questions or need additional information, please contact Finance at  386-329-0100

Purchasing Policy

Table of Contents

Planning on opening new business in the City? Please visit our Planning Department page HERE for useful information on requirements for businesses in the CIty. 

City of Palatka

Finance Department
201 N 2nd Street
Palatka, FL 32177
Phone: 386-329-0100
Fax: 386-329-0106
finance@palatka-fl.gov