A. General Procedures
The following procedures shall govern the procurement of goods and services.
1. No employee has the authority to order the purchase of any goods or services or make any contract without prior written authorization of the City Commission under Section 8 General Authority. Any purchase order or contract made contrary to this restriction and the provisions of this Purchasing Policy shall not be approved and the City shall not be bound thereby.
2. Materials are not to be received and no work or services are to be authorized or commenced prior to having a fully executed contract or purchase order.
3. No contract, purchase, or group of requisitions shall be subdivided to avoid the competitive procurement requirements contained herein.
4. Acceptance of gifts or gratuities is prohibited. No employee shall become obligated to any vendor and shall not conduct a City transaction from which they may personally benefit.
5. No employee of the City shall obligate the City when or if that employee m3y derive income or benefit, other than those provided as remuneration from the City for their employment.
6. No employee shall either directly or indirectly purchase, rent, or lease any realty, goods, or services for the City from any vendor of which the employee, employee's spo..1se, or child is an officer, partner, director, or proprietor or in which the employee, employee's spouse, or child has a material interest.
7. No employee or their family may receive any benefit from any contract or purchase made by or on behalf of the City unless the benefit is available to all City employees or families.
B. Requisitions
1. Authority- Authorization to access the City's requisition system will only be given to employees approved by their Department Director.
a. The requisition/ purchase order process includes the following levels of review and approval:
(i) Approved requisitioner for the Department: Responsible for ensuring that sufficient funds exist within the account and project (if applicable) and to ensure that the appropriate procurement method has been followed and that all required documentation is obtained and attached to the requisition.
(ii) Department Director Review and Approval: Responsible for certifying that sufficient funds exist within the account and project (if applicable) and authorizing the expenditure for the purchase.