The City Commission shall approve all agreements for state, federal, and other grants after confirming through the Finance Director that matching funds, if required, are available. The City's ability to fund any ongoing costs of a potential grant, including personnel, operating and maintenance, shall be considered as early as possible in the application process but no later than prior to acceptance c,f award.
Upon notice of the grant award, the City Manager will submit the grant to the City Commission for acceptance and for approval of the associated budget resolution if required. Confirmation of the availability of matching funds and the City's availability to fund operating maintenance and other ongoing costs shall be provided to the Commission.
A. Generally, expenditures from funds other than City tax or special assessment revenues may require special processes because of the specific legal terms and conditions laid out by the funding agency. Grants often have certain purchasing requirements that are different or additional to the City's procurement policy and they require special purchasing procedures. It is the responsibility of the User Department to identify any special purchasing requirements or provisions, include in procurement, and to ensure that all requirements are allowed. Unless otherwise specified in the grant, all grant procurements shall follow the general standards set forth in this policy.
B. For projects funded in whole or in part with Federal funds, the City will follow the procurement standards set forth in this policy, plus the additional most current standards set forth in 2 CFR Part 200.